Legal
Privacy Policy
Effective date: March 28, 2026. Last updated: March 28, 2026.
1. Who We Are
Vital Voice Marketing ("we", "us", "our") is a strategic marketing agency. Our website address is vitalvoicemarketing.com. For any privacy-related queries, contact us at privacy@vitalvoicemarketing.com.
2. What Data We Collect
We may collect the following types of personal data: • Contact information (name, email address, phone number) submitted via our contact form. • Usage data collected automatically via analytics tools (pages visited, time on site, browser type, IP address). • Cookie data as described in our Cookie Policy below. • Any information you voluntarily provide when communicating with us.
3. How We Use Your Data
We use collected data to: • Respond to inquiries and deliver requested services. • Improve the performance and content of our website. • Send relevant communications (only where you have opted in). • Comply with legal obligations. We do not sell, rent, or trade your personal data to third parties.
4. Legal Basis for Processing
We process your data based on: • Consent — where you have explicitly agreed (e.g. contact form submission, cookie acceptance). • Legitimate interests — to improve our website and communicate with prospects. • Contractual necessity — when processing is required to fulfill a service agreement.
5. Cookies
We use cookies to understand how visitors interact with our website. These include: • Essential cookies — required for the site to function. • Analytics cookies — help us understand traffic and usage patterns (e.g. Google Analytics). • Marketing cookies — used to deliver relevant content (only with your consent). You can manage your cookie preferences at any time via the cookie bar on this site or through your browser settings.
6. Third-Party Services
We use select third-party tools (such as HubSpot, Google Analytics, and hosting providers) that may process data on our behalf. All third parties are contractually required to handle your data in compliance with applicable data protection laws.
7. Data Retention
We retain personal data only as long as necessary for the purpose it was collected, or as required by law. Contact form submissions are retained for up to 3 years. Analytics data is retained according to the respective tool's default settings.
8. Your Rights
Depending on your jurisdiction, you may have the right to: • Access the personal data we hold about you. • Request correction of inaccurate data. • Request deletion ("right to be forgotten"). • Object to or restrict processing. • Data portability. • Withdraw consent at any time. To exercise any of these rights, email privacy@vitalvoicemarketing.com.
9. Data Security
We implement appropriate technical and organizational measures to protect your data from unauthorized access, disclosure, or loss. However, no internet transmission is 100% secure, and we cannot guarantee absolute security.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated effective date. We encourage you to review this page periodically.
11. Contact Us
If you have questions or concerns about this Privacy Policy, contact us at: Vital Voice Marketing Email: privacy@vitalvoicemarketing.com